How to Find a Good AV Production Partner for Trade Shows

Trade shows are fast-paced, high-stakes events where every detail counts — especially your audio-visual setup. A great AV production partner can help you stand out from the crowd, engage attendees, and make your brand unforgettable. Here's what to look for when choosing the right AV team for your next trade show.

Choose a Partner with Trade Show Experience

Trade shows have unique AV demands — tight timelines, strict venue regulations, and the need for eye-catching visuals in a competitive space. Look for an AV company with proven experience supporting exhibitors or event organizers. They’ll know how to navigate setup restrictions, optimize booth layouts, and deliver high-impact presentations.

Look for Custom Solutions and Scalable Equipment

Your AV needs will depend on your booth size, audience, and presentation goals. A reliable AV partner should offer flexible solutions like LED displays, touchscreens, interactive kiosks, and compact sound systems that fit your space. Ask if they can scale services based on booth size, from 10x10 to island exhibits.

Prioritize Reliability and On-Site Support

In trade show environments, there's no room for technical issues. Choose a partner who offers on-site support and contingency planning in case of equipment failure. Communication and responsiveness are key — your AV partner should be available before, during, and after the event to ensure everything runs smoothly.